Frequently Asked Questions
We have the answers to your questions.
Is DPO Agenda multi-company?
No. DPO Agenda is not multi-company.
The solution has been designed not to allow the mixing of data and information from multiple organizations.
The solution has been designed not to allow the mixing of data and information from multiple organizations.
Is it possible to integrate with other systems?
Yes, it is possible to integrate with other systems via web services.
This functionality is not available in all versions.
This functionality is not available in all versions.
Is it possible to manage data subject rights requests?
Yes, it is possible to manage data subject rights requests.
In addition to the request itself, the actions taken by each department involved in the request are also recorded.
This functionality is available as an additional module.
In addition to the request itself, the actions taken by each department involved in the request are also recorded.
This functionality is available as an additional module.
What types of authentication are supported?
DPO Agenda natively supports authentication via email and password.
However, an additional authentication module is available which allows authentication via Kerberos or LDAP/Active Directory. In the case of authentication via LDAP/Active Directory, in addition to access passwords, user profiles can also be managed by the organization.
The authentication module may be included in some versions.
However, an additional authentication module is available which allows authentication via Kerberos or LDAP/Active Directory. In the case of authentication via LDAP/Active Directory, in addition to access passwords, user profiles can also be managed by the organization.
The authentication module may be included in some versions.
Can I upload my own documents?
Yes.
DPO Agenda supports various document types, such as .pdt, .docx, .xslx, .odt, .ods, .jpg and .png.
DPO Agenda supports various document types, such as .pdt, .docx, .xslx, .odt, .ods, .jpg and .png.
Do I have to upload the documents I already have?
No.
You can use another document repository, for example SharePoint or NAS/storage.
You can use another document repository, for example SharePoint or NAS/storage.
What types of documents are supported?
DPO Agenda has great flexibility when it comes to documents.
In addition to being able to upload documents, the following are also supported:
In addition to being able to upload documents, the following are also supported:
- references, used to provide evidence of the document's existence;
- links, used to provide a link to a document or a document repository;
- html, if you want to write the document directly in the application.
How do I know how far I have to go to achieve compliance?
DPO Agenda Compliance Algorithm (DACA) is an algorithm that calculates the percentage of compliance with the GDPR and depends, among other factors, on the flagging of data as “Mandatory for Compliance”.
Can categories of personal data be reused?
Yes.
It is possible to define categories of personal data that can be reused and even changed in a given context without affecting where that category has previously been used.
It is possible to define categories of personal data that can be reused and even changed in a given context without affecting where that category has previously been used.
What types of organizations can be characterized?
In addition to the organization itself, the following can be characterized:
- departments;
- subcontractors;
- external organizations;
- representatives.
How detailed is the characterization of the application systems?
The characterization of application systems can be quite detailed once you consider:
- the location of the data;
- the location of the application;
- the department responsible for the application system;
- the measures related to the application system;
- the subcontractors and their role in the application system;
- the external organizations and their role in the application system.
What kind of reports are there?
What kind of reports are there? DPO Agenda has reports on:
- treatment activities;
- measures;
- subcontractors;
- external organizations;
- other reports according to the additional modules available.
How detailed are the reports?
Reports can have varying degrees of detail, depending on the type of report, the context and the type of information requested.
Can changes be audited?
Yes.
DPO Agenda has a historical record system that allows you not only to see who changed what and when, but also to confirm that there is no suspicion that the information has been tampered with.
DPO Agenda has a historical record system that allows you not only to see who changed what and when, but also to confirm that there is no suspicion that the information has been tampered with.
What do I do if I need help using it?
It's very simple, just press the F1 key or, in the top bar, access the help simplified by ?.
This way you will have access to the application's user manual contextualized in the functionality you are in.
This way you will have access to the application's user manual contextualized in the functionality you are in.
What is needed to run DPO Agenda?
The entire solution uses industry-standard technology.
Simply put, you need a Linux server, Apache web server with PHP module and MySQL database server.
Simply put, you need a Linux server, Apache web server with PHP module and MySQL database server.
Can I get DPO Agenda in my own language?
That may be possible.
Please contact us to assess the possibility of making the DPO Agenda available in your language.
Please contact us to assess the possibility of making the DPO Agenda available in your language.